Child Transfer
Click here to find answers to
common queries and tasks in Infocare
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This screen enables you to enter all the details for a new child registered with your centre. You will need to scroll down to see all the details required.
When entering Names for children you are able to enter the
child's preferred names, however the Ministry of Education require that you also
record the official names for the child and also sight an identification
document relating to the child. The following link provides
more information on National Student Number early allocation and the
identification requirements:
Please click on any of the links listed below to go to that topic.
This is the child's preferred first name. Please enter the name here. In rare cases a child may only have one name.
Ministry of Education ELI system will only allow characters a-z A-Z - " ~ diacritics
Infocare will ensure that only these characters have been entered into any of the official name fields. If the official names have not been used, then this validation is applied to the preferred name fields.
In some cultures, the first name is not used. In this case you should enter a single ~ into the official first name field.
This is the child's Preferred last name. Please enter the last name here.
Ministry of Education ELI system will only allow characters a-z A-Z - " ~ diacritics
Infocare will ensure that only these characters have been entered into any of the official name fields. If the official names have not been used, then this validation is applied to the preferred name fields.
If the child has a preferred middle name, please enter it here.
Please select the appropriate option from the drop down list for the type of identity document for this child.
If the child's official first name is different to the preferred name, then enter the official name as it appears on the identification document here. or official names, the
Ministry of Education ELI system will only allow characters a-z A-Z - " ~ diacritics
Infocare will ensure that only these characters have been entered into any of the official name fields. If the official names have not been used, then this validation is applied to the preferred name fields.
In some cultures, the first name is not used. In this case you should enter a single ~ into the official first name field.
If the child's official last name is different to the preferred name, then enter the official name as it appears on the identification document here.
Ministry of Education ELI system will only allow characters a-z A-Z - " ~ diacritics
Infocare will ensure that only these characters have been entered into any of the official name fields. If the official names have not been used, then this validation is applied to the preferred name fields.
If the child's official middle name is different to the preferred name, then enter the official name as it appears on the identification document here.
Please select the appropriate gender for this child from the combo box.
Please enter any general comments you wish to record about this child.
Begin typing the address into this field. As you type, the system will suggest addresses from a list of valid New Zealand addresses. Click on the correct address suggested and the remainder of the address fields will be automatically populated.
This will be automatically populated if you have selected a suggested address as detailed above.
This will be automatically populated if you have selected a suggested address as detailed above.
This will be automatically populated if you have selected a suggested address as detailed above.
If the child has an alternative contact address, please enter it here.
Begin typing the address into this field. As you type, the system will suggest addresses from a list of valid New Zealand addresses. Click on the correct address sugessted and the remainder of the address fields will be automatically populated.
This will be automatically populated if you have selected a suggested address as detailed above.
This will be automatically populated if you have selected a suggested address as detailed above.
This will be automatically populated if you have selected a suggested address as detailed above.
Please select the appropriate ethnic description for the child from the combo box
If the child has more than one ethnic description, please select the alternative ethnic description from the combo box.
If the child is from Maori origin, please select the Iwi from the combo box.
If the child is from Maori origin and has more than one Iwi, please select the second Iwi from the combo box.
If the child is from Maori origin and has more than two Iwi, please select the third Iwi from the combo box.
Please select the child's home language from the combo box
If the language selected in Home Language is anything other than English, please select the standard of the child's English from the combo box.
Please enter the child's date of birth.
Please enter the date which the child applied to enrol with your centre.
Please enter the date on which the Child started or is due to start at your centre
If this child intends to leave your centre when they turn 5, select the "Leave when 5" radio button.
If this child intends to leave your centre when they turn 6, select the "Leave when 6" radio button
If you wish to enter a specific leaving date for this child, select the "Enter date" radio button and then select the leaving date required.
Please select the various user defined categories which this child belongs to.
Please select the basis under which the Child attends your centre from the combo box. The Ministry of Education will not pay funding for children who have a casual enrolment, and are absent. In this case, the system will set the child to "no funding" on the Daily Sign In Sheet when they are marked as absent.
Your definition of absent may differ from that of the Ministry of Education. As far as the Ministry of Education are concerned, a casual enrolment for a child is one who comes on a completely ad-hoc basis. You may have children enrolled at your centre who are permanent enrolments, but do not attend on regular days. In this case, you should set the child to "regular enrolment" and leave the timetable blank. These children will have to be added to Daily Sign In Sheets on the days which they attend.
Please select from the combo box the source where this child found out about your centre.
Please enter from the combo box the reason why this child left your centre.
If you have previously entered the name of a school that a child will be attending, all of those school names will be available from the selection box. If there are no names available or if the name of the school you want does not appear in the list, enter the name in the "Enter School" field.
If you wish to record the name of the school that the child will be attending when they leave your centre, please enter the name here.
Please enter details of any allergies that this child has.
Please enter any special dietary requirements for this child.
Please enter details of any childhood diseases which this child has had e.g. Measles.
Please enter the name of the doctor who should be contacted in the event of any medical requirement for this child.
Please enter the address associated with the doctor for this child.
Please enter the telephone number of the doctor for this child.
Please enter any comments relating to the medical situation of this child.
Please enter any special routines associated with this child which should be noted by centre personnel.
Please check any of the user defined check boxes that apply to this child. .
Click on this button once you are satisfied that the information entered on this screen is correct. Once you have clicked on his button, the details for this child will be updated with the information on this screen.
If you want to discard the information you have entered on this screen and return to the previous screen, click the Cancel button.